Business Continuity Management Proposal

Valid until: Oct 31, 2023
Proposal ID: 20230306-115020641
Version: #

Proposal Accepted

Accepted on

Proposal Expired

Expired on Oct 31, 2023

strictly private and confidential

Business Continuity Management Proposal

Presented to Anthony Smit of Hirepool

Introduction

Dear Ant,


Re: Business Continuity Management 2023 Proposal


Thank you for the opportunity to provide Hirepool with a proposal for business continuity management services.  
Hirepool has identified the need to conduct an update of their business continuity program to ensure the appropriate level of preparedness in the event of a business disruption. This includes the following elements:

  • Business Continuity framework
  • Business Impact Analysis
  • Business Continuity Plans
  • Business Continuity Training

To ensure that Hirepool personnel are able to respond effectively in the event of a disruption, Fixinc also proposes to conduct activities to validate the data in Business Continuity Plans and build awareness of how to use these tools amongst key personnel.

All activities are performed by highly qualified and experienced consultants.

Fixinc provides unparalleled expertise to leading organisations and are widely recognised as one of the market leaders in the business continuity and crisis management fields.

Ant, at Fixinc our passion is centred around empowering people to confidently tackle any challenge, it’s our way of helping
you build a resilient future. To this end, we guarantee a highly professional and practical outcome that will provide you with the assurance that Hirepool has the appropriate measures in place in the event of a business disruption.

Thank you for the opportunity to submit this proposal and I look forward to the opportunity of working with you soon. Please do not hesitate to contact me if you have any questions.

Yours Sincerely,

Brad Law
Co-Founder & Global Head of Consulting
program objectives

Developing your resilience

By facilitating this program of work, Fixinc aims to improve both the effectiveness of Hirepool corporate resilience, as well as the confidence of key stakeholders that your new program meets relevant best-practice standards.
 
Validation of a fit-for-purpose program, based on a clear understanding of recovery priorities and dependencies, and supported by strong engagement, training and testing will help to meet stakeholder expectations and deliver a high level of confidence in Hirepool resilience capabilities.
 
The following is an overview of our recommended approach.

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resilience maturity

Maintenance Program

Take your corporate and personal resilience to the next level by running an annual maintenance program with Fixinc. Build a strong, positive culture of resilience.

On completion of all activities, it is recommended that Hirepool commence an annual maintenance program to meet best practice standards and ensure that Hirepool maintains a continuous program of improvements.
 
The proposed services have the objective of consistently improving Hirepool capabilities and resilience, while also ensuring that the program adheres to the latest best practice standards. This approach guarantees that you will be suitably prepared in the event of an emergency, meet stakeholder expectations, and safeguard your initial investment in establishing a business continuity program. The following activities are recommended:

Service
Start time
End time
Initial Activities
  • Annual engagement meeting with key stakeholders.
  • Provision of annual maintenance schedule .
  • Development of annual exercise strategy.
April to June, 2024
June 2027
Mid Year Health Check
  • Annual BIA review interviews to update BIA and Threat Landscape.
  • Full review and update of all business continuity related documentation.
  • Distribution of revised plans (soft copy).
July to September, 2024
September 2027
Annual Activities
  • 1 x 45-minute business continuity awareness session.
  • 1 x 3-hour annual Crisis Leadership training session.
  • 1 x 3-hour annual Crisis Scenario Exercise.
  • Provision of post-exercise reports.
  • Provision of revised soft copy BCP documentation.
  • Management and maintenance of business continuity related training records.
  • Provide executive/board presentations as required.
  • Provision of Annual Assurance Statement.
September to November, 2024
December 2027
on-call coverage

Advisory Board

Four of the very best supporting you through the tactical, operational, and strategic response to an event, anywhere in the world, at any moment.

how it works

Four senior resiliency professionals available any time, guiding you through any disruption, anywhere in the world at the click of a button.

The Advisory Board will support and cover Hirepool's tactical, operational, and strategic response to any incident, 24/7, anywhere in the world. Our four advisors focus on these three core activities and the response to an incident that's unique to you by utilising existing plans and our in-house F24 app. The Advisory Board's #1 aim is to get you back to business-as-usual as efficiently and effectively as possible.

01 hour
max response time from Fixinc.
04 advisors
on call at any given time.
portal

An intelligent portal.

Built in-house in partnership with FACT24, you will gain access to the most innovative and intelligent incident response and management portal available.
Detailing date and time of premium coverage
Details of the disciplines and support we offer you
Status of your post incident reviews and / or annual review
Activation SLAs, Management of event, Technology solutions
Signature and date verification by Fixinc with contact details
learnings

Relevant Standards.

All Fixinc services strictly adhere to best practice benchmarks and standards. These will be agreed during the stakeholder engagement process and may include:

ISO 22301:2019

Societal security – Business Continuity Management Systems - Requirements.

Business Continuity

'Good Practice Guidelines 2018'

BS11200:2014, Crisis Management

Guidance and Good Practice.

ISO 31000
Risk Management

Principles and guidelines.

Industry specific legislation

standards, and codes of practice.
schedule

Timeframes & Resources

Fixinc will provide a detailed development schedule prior to commencement of work, outlining key project milestones and completion dates. Indicative timeframes and Hirepool commitments are below:

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about us

Program Team.

The Hirepool program will be co-run by a Fixinc Principal Consultant or Director and supported by our highly-experienced Business Continuity and Crisis Management professionals of which have extensive experience in program development and implementation.
 
Unlike how other consultancies charge clients, the people listed below are the people who will work on your program and constitutes part of the investment for Hirepool.

Brad Law of Fixinc
Brad Law
Co-Founder & Global Head of Consulting
Brad will act as your main program contact and consultant from start to finish. Whilst other consultants with other backgrounds will join the program from time to time, it's Brad who oversees the progress and direction as well as making the final decision on what is shared with you. His focus is on ensuring you are comfortable with everything we're sending you as well as the outcome of your Fixinc program.
Bio

Brad is the Global Head of Consulting within the Fixinc Consulting practice and also oversees our entire Advisory Board. He has over 25 years of Business Continuity and IT commercial experience, working across Asia, UK, Europe, New Zealand and Australia. Brad is responsible for the management and implementation of numerous business continuity and crisis management projects across a variety of industries, including not-for-profit, telecommunications, technology, government, financial services, education, infrastructure and utilities.

He is highly experienced in all aspects of the business continuity lifecycle and designed the unique 'Tungsten Diamond' diagram for Fixinc. His experience stretches through policy development, business impact assessments, strategy development, business continuity plan development and implementation and facilitation of business continuity training and scenario exercises. Brad brings strong business strategy, workshop facilitation, project management and analytical problem-solving skills with a visible passion for assisting organisation build their resilience capabilities.

​Prior to working for Fixinc, Brad served 15-years with the British Army as a tank commander, seeing 2 tours of activity duty where he was awarded with the Northern Ireland Clasp for Operation Banner and NATO Medal for Yugoslavia during the Bosnia conflict. During this time he was a communications and cold weather survival instructor and has had extensive incident response experience fighting terrorism and supporting organisations such as Médecins Sans Frontières and UNHCR.

Brad’s business continuity and incident management qualifications were put to the test during the 2011 Christchurch earthquakes, whilst working for the Christchurch Polytechnic Institute of Technology (Now recognised as Ara). He initiated and ran two incident management cells for the February 2011 and June 2011 earthquakes, ensuring services could be established in temporary sites within a week of the disaster.​

Brad holds the Business Continuity Institute (BCI) CBCI training qualification and has trained many students in the certification course on behalf of the BCI. He also held the award of Business Continuity Consultant of the year for Australasia in 2015.

Read full bio
Rebecca Hoile of Sention
Dr Rebecca Hoile
Advisor: Principal & Head of Region
As a principal consultant with over two decades of experience, Dr Hoile provides crucial oversight and comprehensive review of the advice and programs we will offer you to ensure the very highest level of strategy. In some cases, she will assist in training and exercise, plan reviews, and threat intelligence analysis.
Bio

Rebecca is a Principal Consultant and Head of Region for Fixinc working across multi-disciplinary clients to provide resilience services to critical incident management and operational teams. 

She brings more than 25 years’ experience in emergency and crisis management, working across public health and law enforcement at the national and international level. 

A senior manager for the NSW Police Forensic Counter Terrorism, Rebecca was involved in a number of critical incidents including, mass fatalities, the Bali bombings, the Indian Ocean Tsunami, the Anthrax attacks, Disaster Victim Identification (DVI) investigations and counter terrorism operations here and abroad.

Rebecca was then recruited to join INTERPOL serving three years as an Executive within Counter Terrorism and Emerging Threats Directorate, developing policies, procedures, training and exercising across law enforcement, defence, and health agencies. A recognised expert in the field of Chemical, Biological and Radiology (CBR) incidents, Rebecca then worked as a consultant to the World Health Organisation (WHO), World Health Emergencies Programme, with direct experience with the West African Ebola outbreak and chemical weapons attacks in Iraq and Syria. 

Rebecca worked across 4 global regions, engaging with governments, private organisations, and NGO’s, specialising in emerging threats and capacity building in the areas of multi-agency incident management and business continuity. Rebecca prides herself on the ability to work with a range of diverse people and organisations, respecting cultural diversity and bringing a unique background in which international perspectives will guide best practice in developing resilient systems and people.

More recently Rebecca established an informal working group with Johns Hopkins University during the onset of the COVID-19 pandemic and is a Senior Fellow for the United Nations Crime and Justice Research Institute (UNICRI), specialising in emerging threats.

Rebecca has a degree in Medical Microbiology, a PHD in Forensic Science, certification in policy development, training and assessing, and holds a qualification in Business Continuity (CBCI). 

Read full bio
Ollie Law of Fixinc
Ollie Law
Co-Founder & Managing Director
Ollie will be helping with the administration and analysis of your project, ensuring that the correct information is gathered and reviews of your documents are in order and documented correctly. As an operational assistant, Ollie also runs the quality assurance of our overall programs. He will also act as a key contact at the beginning and end of the programs.
Bio

Ollie brings over a decade of industry experience in digital marketing and product development, with specific expertise in no-code solutions and application automations. His experience has enabled him to design and develop digital marketing campaigns that drive commercial market opportunities on mass-scale, and identify emerging applications to support internal organisational and end-user experiences. Career highlights include positions with Centrica (British Gas), Jaguar Land Rover, and Accounting Web, where he built competitive and disruptive marketing campaigns supporting Xero in their introduction to the UK market.

Ollie is a multi-business owner and entrepreneur, with a passion and focuses on converting 'old-school' methods into modernised, competitive solutions. Ollie brings valuable experience working across a number of private and government entities within the UK and Europe, Asian, and Australia and New Zealand.

He is the majority shareholder, founder and Managing Director of Fixinc Solutions (Fixinc Directory), Co-Founder and Managing Director of Fixinc Consulting Partners (Fixinc Advisory Board), and co-Director of the Fixinc Group.

Read full bio
Ella Gould of Fixinc
Ella Gould
Jr Resilience Specialist
Whilst seldom seen by our clients, Ella works relentlessly in the background to ensure resilience programs and operations are running efficiently and effectively. Her work is crucial in freeing up the time and resource the Fixinc Advisors provides you in your program. Ella will assist in the administration, reviews, reports and much more to help us provide an all round service.
Bio

Ella is a Resilience Specialist in training who oversees our program and operational requirements. She is responsible for supporting and assisting with the development and maintenance of Business Continuity, Crisis Management, and Incident Management projects. Laura is involved with all aspects of the Business Continuity Lifecycle (summarised in what we call the Tungsten Diamond), with clients ranging from the Health Sector, to manufacturing and aviation. She is passionate about driving innovation and problem solving through technology and onsite experience. These skills have been refined while working closely in an executive administration and support environment.Ella plays a critical role in training and exercise development and assisting the consultants in exercise delivery. She also runs operational and administrative tasks that help keep our Advisory board active and running smoothly for the Oceania region. 

Read full bio
our founders

A father and son, on a mission.

Fixinc was founded by Brad and Ollie Law. The pair experienced firsthand the results of practitioners failing their clients when they were needed most. They developed the Consulting Practice, Advisory Board, and Directory to help organisation have premium support at any moment. With a combined three decades in the industry, the father and son duo bring a powerful balance of technology expertise and senior executive level consulting to a fresh and impactful service.
12 yrs
in the industry together
250+
Businesses serviced together
Ollie Law and Brad Law Fixinc Directors
our values

A simple approach to resiliency.

Learn more about us here

We are playing the infinite game. No one supplier can be the best, but organisations should have access to the best solutions. Our passion for the industry and careful management of deep relationships with fellow practitioners and industry bodies places us as a premium supplier. Our programs speak for themselves, set upon three simple approaches:

Community

Build meaningful connections.

Communication

Integrety and honesty.

Corporate sustainability

Don't just advertise it, do it.
rewards

Fixinc Loyalty Program

Your loyalty and commitment to us should be rewarded. That's why every program or activity you do with Fixinc earns you points that goes towards money off your next invoice, or complimentary work like an exercise.

Money off

Every dollar you spend at Fixinc will transfer into points that also have a monetary value to them (reducing costs on future quotes).

Extra services

Use your accumulated points for unique activities like a virtual training & exercise, or a plan / program review.
Introduction
Onboarding with Fixinc
At Fixinc, we value efficiency. Following our initial meeting, expect a comprehensive proposal in as little as 30-minutes, with a follow-up discussion scheduled for the following week. Our flexible process accommodates any necessary adjustments, ensuring a customised program is ready for signing in just three weeks. For those eager to start sooner, we can expedite the process, typically initiating Stage 1, Engagement in only four weeks from your first contact.
Discovery Call

45 to 60 minutes

45-minutes with your stakeholders or relevant program contacts is all we need. We will share how implementation works with us, provide an idea on how we'd run your program (or overcome your problems), then provide a valuable Q&A for both parties.

Proposal

30 minutes

We do our preparation ahead of the call and can gather a lot of understanding of the sort of program scope you will need just from your initial note to us. Our clever internal tool helps us put a comprehensive proposal together to you in less than 30-minutes. Happy to go ahead? Use our digital signature tool to lock it in.

You are here
Adjustments

Within 1-week. 30-min call.

During our discovery call, we'll book our next meeting with you a week from now. This will give you time to review the scope and compile questions with us.

New Version

1 hour

If there are any changes, we can make these immediately after the call and reissue you a new version of your proposal (archiving the original).

Engagement Meeting Booked

1 week

After signing digitally via the online proposal, we'll have your engagement meeting booked in with a senior consultant or program manager within a week.

First steps
Engagement
During the engagement phase, you have the chance to get acquainted with your project team here at Fixinc, and validate the essential milestones linked to your project, leading to potential key outcomes such as:
Confirmation of project scope.
Development of implementation plan.
Assigning roles and responsibilities.
We will also begin onboarding you, like uploading important documents onto our secure server, adding you to your unique client portal, and arranging financials.

“Our resilience consultants are available to shoulder the burdens of your project, ensuring timely and cost-effective delivery. Here, you'll have a chance to meet them and build meaningful relationships."

Brad, Global Head of Consulting and co-Founder

Let's start
Program Implementation
Our Program Implementation process is a collaborative journey. We work closely with your stakeholders to assess and study your organisation's existing plans and programs, fostering strong internal relationships. We ensure every project member is crystal clear on their responsibilities and the program's expected outcomes, delivering a roadmap for success.
Review current documents.
Analysing organisational products and services.
Review the current threat environment.

Developing a comprehensive business resilience plan across your organisation requires a fundamental understanding of your organisation's products and services, and the critical business functions that support them. This knowledge is crucial to ensure a holistic approach to business resilience and is a process Fixinc take extremely seriously.

faqs

Make sure your clear on everything we're offering.

Integrity and strong communication are part of our values, if anything is missed below, contact us.
When will the program start?
We can typically start a program within a week or two, however, we're ready to start as soon as you are able to get the team together for the engagement meeting.
How long does a program take?
This is dependant on how many modules you require, but on average our programs are 43% quicker than the current industry standards. We see medium size programs wrap up within two months.
Can I pause a live program?
This rarely occurs, but if it is a requirement, we recommend a limited suspension to maintain commitment and momentum of the work and your people’s investment. If you suspect a pause in program delivery is imminent, please let us know as soon as possible.
Do you have an office in our region?
We are currently based in Australia and New Zealand with a Singapore office opening in late 2024. However, we have successfully serviced and completed programs around the world. We do this either virtually or travel to your location if it’s necessary. Clients are charged separately for travel and expenses are kept to a respectable minimum (hotel, basic airfares, travel to your office, one meal per day, per person).
How many resources willI I need for this program?
At Fixinc, our aim is to do the heavy lifting for you. This will limit your internal resource requirements to only the necessary people. After the engagement meeting, we will confirm the individuals we believe are required, and how often.
Can we add additional work once started?
Yes, however this is dependent on the program type you’ve started with us. If it’s a separate discipline, we would need to ensure this doesn’t disrupt the current program’s momentum. In either case, we would create a new scope and proposal for you to review, and then add this into your schedule with us.
Do we have to do face-to-face delivery?
No, in most cases, we can do all delivery remotely. In fact, during the covid lockdown period, we honed the processes and standardisation of how we deliver virtually so that the transitions are seamless.
Can you deliver our program next week?
We will make every possible attempt to meet a deadline, however we often see the biggest hurdle being your ability to muster your internal resources and sign off on programs within your timescale. We will work with you and provide some techniques on how to better place an urgent program.
about us

Client References.

Fixinc has compiled the most relevant referals we have permission to share with Hirepool. If you are unable to contact them, please let us know.
 
We aim to find a balance between similar programs and similar industries. However, this is subject to which of our clients are happy to be contacted.

Brigid Wiliams
Business Continuity Manager
021 1348 534
brigidwilliams72@gmail.com
AIA
Business Continuity Program

The scope of the program was to deliver a Business Continuity Program to AIA Head office, Auckland in line with Executive and Board level requirements.

All training and work was done on-site.

Phase 1:

  • Facilitate a Business Impact Analysis (BIA) meetings and deliver BIA report.
  • Develop Master Business Continuity Plans for each AIA Head Office.

Phase 2:

  • Deliver Business Continuity Training for Business Continuity Teams.
  • Deliver Business Continuity scenario exercises for Business Continuity Team.

Phase 3:

  • Deliver incident management training.
Julie Bohnenn
Chief Financial Officer
+64 27 439 4949
julie@boxtel.nz
Business Continuity Program

The scope of the program was to deliver a Business Continuity Program to HOT Head office and regional sites across NZ.

The program was delivered on site and via remote meetings.


Phase 1:

  • Develop Business Continuity Policy and Framework.
  • Facilitate Business Impact Analysis (BIA) meetings.
  • Develop master business continuity plan for head office and site based plans, plus implementaton guides for regional sites across NZ.

Phase 2:

  • Deliver Business Continuity training for BC Teams.
  • Deliver Business Continuity scenario exercises.


David Redden
Security Operations Manager, Security & Emergency Management
(+61) 438 009 893
david.redden@uts.edu.au
University of Technology Sydney
Business Continuity Program

The scope of the program was to deliver a Business Continuity Program review across 13 Faculties and Business Units at the Sydney Campus.

The program was delivered on site and via remote meetings.

Phase 1:

• Facilitate Business Impact Analysis (BIA) meetings and deliver BIA report.

• Update Business Continuity Plans for each Faculty and Business Unit.

Phase 2:

• Deliver Business Continuity training for BC Teams.

• Deliver Business Continuity scenario exercises.

Contact us

Speaking to our team.

No matter your program scale or duration, our team prioritise clients on a program with Fixinc. When you join us, we'll ensure you always have a direct line of communication.

Email

Email me directly via the address below.
brad@fixinc.org

Accounts

For anything invoice related.

Phone

Mon-Fri from 9am to 5:30pm.
(+64) 027 365 5824(+64) 0800 349 462
quote

Your Quote & Investment with Fixinc.

Fixinc is able to provide competitive pricing that is up to 30% lower than the industry average. We are able to do this through low overheads, utilising our contract based Advisory consultants, and the use of automated technology (like this proposal).

Quote

All prices listed are in NZD and show any applicable taxes or fees below.

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